Your building deserves better than a spreadsheet.

LuminaFM is simple, affordable facility management built for schools, churches, and small organizations. The insight you need. The simplicity you want.

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LuminaFM PM Task Matrix — color-coded preventive maintenance schedule

"I built LuminaFM because I was drowning in the chaos of facility management. We had no system, and spreadsheets weren't cutting it. Tracking preventive maintenance — especially with volunteers doing some of the work — was taking up all my time. We needed something helpful, simple, and affordable."

— Jonathan, Founder of LuminaFM

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"Are the boiler filters getting changed?"

Stop wondering. LuminaFM's PM Matrix puts your entire maintenance schedule in one color-coded view.

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"How much will replacing the HVAC cost us?"

Know your assets' age, cost, and lifespan. Walk into budget meetings with real numbers.

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"Who's tracking the volunteer maintenance tasks?"

Anyone can submit a work request from their phone. You triage and assign — no chaos.

Features

Everything you need. Nothing you don't.

Preventive Maintenance

Never miss another filter change.

Our PM Task Matrix turns your maintenance schedule into a simple, color-coded grid. Green means done. Yellow means coming up. Red means overdue. At a glance, you — and your volunteers — know exactly what needs to happen.

Organized by category (HVAC, Fire Safety, Plumbing…)
Assign tasks to specific team members or volunteers
Automatically generates work orders when tasks are completed

LuminaFM PM Task Matrix showing color-coded monthly maintenance schedule

Work Requests

Anyone can report a problem.

Staff, teachers, and volunteers submit maintenance requests straight from their phone — with photos and location details. You get a clean triage queue to review, prioritize, and convert to work orders.

Public submission link — no account required for reporters
Photo attachments so you see the problem before you go
Message back and forth with the reporter right in the app

Asset Management

Know what you have. Know what it costs.

Track every asset — its install date, purchase cost, expected lifespan, serial number, and full maintenance history. No more hunting through filing cabinets when the inspector arrives.

Organized by location or category
Full maintenance and cost history per asset
Warranty expiration tracking

LuminaFM Equipment tracking cards showing asset details

Reporting & Capital Planning

Justify your budget with real data.

Walk into your board meeting, building committee, or finance review with actual numbers. Reliability metrics, downtime trends, maintenance costs, and capital replacement forecasts — all in one place.